Use formatting commands to get your dictation to add things like carriage returns, quotation marks, and capitalization.

• Caps ...capitalize first letter of one word
• Caps On / Caps Off ...capitalize first letter of all words
• All Caps ...capitalize all letters of one word
• All Caps On / All Caps Off ...capitalize all letters of all words
• Capital A / Letter A ...capitalize a letter
• Lowercase / Overwrite ...start the first word of the dictation with a lowercase letter
• New Line / Next Line ...start a new line
• New Paragraph / Next Paragraph / Paragraph ...start a new paragraph
• Number Next / Next Number ...create an automatic numbered list
• Letter Next / Next Letter ...create an automatic lettered list
• Numeral One Period / One Period ...create a manual numbered list
• Open Quote or Quote / Close Quote or Unquote ...add quotation marks

Start a New Line

"New Line" or "Next Line"

The "new line" or "next line" commands inserts a carriage return into the transcript, starting the next text in the transcript one line down.

Say this...	To display this...
sincerely comma new line Gordon Robinson	Sincerely, Gordon Robinson
sincerely comma next line Gordon Robinson

Start a New Paragraph

"New Paragraph" or "Next Paragraph" or "Paragraph"

Say this...	To display this...
sincerely comma new paragraph Gordon Robinson	Sincerely, Gordon Robinson
sincerely comma next paragraph Gordon Robinson
sincerely comma paragraph Gordon Robinson

Add Quotation Marks

"Open Quote" or "Quote" / "Close Quote" or "Unquote"

The "open quote" and "close quote" commands add quotation marks around text in the transcript. You could also say "quote", "open double quote", or "start quote" to start the quotation and "unquote", "close double quote", or "end quote" to end the quotation.

Say this...	To display this...
She told me to buy open quote a loaf of bread comma a container milk comma and a stick of butter period close quote	She told me to buy "a loaf of bread, a container of milk, and a stick of butter."
She told me to buy quote a loaf of bread comma a container of milk comma and a stick of butter period unquote
She told me to buy open double quote a loaf of bread comma a container of milk comma and a stick of butter period close double quote
She told me to buy start quote a loaf of bread comma a container of milk comma and a stick of butter period end quote

Create a Numbered List

"Numeral One Period" or "One Period" -OR- "Next Number" or "Number Next"

Numeral One Period or One Period

The commands, "numeral one period" or "one period" create a numbered list and capitalize the first letter of each list item. When using these commands, you will need to add the "new line" command before your first list item and between each item if you want them to appear on separate lines. 

Say this...	To display this...
I need to buy colon new line numeral one period bread new line numeral two period milk new line numeral three period butter	I need to buy: 1. Bread 2. Milk 3. Butter
I need to buy colon new line one period bread new line two period milk new line three period butter

Number Next  or  Next Number

The commands " Number Next "   or " Next Number " create a numbered list, capitalize the first letter of each list item, and also automatically add a new line before each list item .

Say this...	To display this...
I need to buy colon next number bread next number milk next number butter	I need to buy: 1. Bread 2. Milk 3. Butter
I need to buy colon number next bread number next milk number next butter

Create a Lettered List

"Letter Next" or "Next Letter"

The commands " Letter Next "   or " Next Letter " create a lettered list, capitalize the first letter of each list item, and also automatically add a new line before each list item .

• Letters in the list go from A to Z. If a list is longer than 26 lines (and needs to go past the letter Z), the list starts numbering from 27.

The "letter next" or "next letter" commands must be used within one single dictation . If you start a new dictation, the lettering starts over as a new list.  

Say this...	To display this...
I need to buy colon next letter bread next letter milk next letter butter	I need to buy: A. Bread B. Milk C. Butter
I need to buy colon letter next bread letter next milk letter next butter

Capitalize a Letter

"Capital" or "Letter"

If you want to see a capital letter in your dictation, say the word "Letter" or "Capital" before the letter. Multiple capitalized letters in a row will appear in the dictation with no space between them. You can make a lettered list by following the letter with a period followed by the "new line" command after the list item.

Say this...	To display this...
Capital a	A
Letter a
Capital a capital b capital c	ABC
Letter a letter b letter c
His flight leaves from gate capital a period	His flight leaves from gate A.
He saw the story on letter  n letter b letter c period	He saw the story on NBC.
Letter a period stick of butter new line letter b period loaf of bread new line letter c period container of milk	A. Stick of butter B. Loaf of bread C. Container of milk
Capital a period stick of butter new line capital b period loaf of bread new line capital c period container of milk

Capitalize First Letter of One Word

"Caps"

The first word of a dictation is automatically capitalized even if the start of the dictation is not the first word in a sentence. Also if a word is normally capitalized (like "June"), it will be capitalized automatically. The "caps" command allows you to capitalize Other Words that would not normally be capitalized.

Say this...	To display this...
Tuesday will now be known as caps bagel caps day period	Tuesday will now be known as Bagel Day.
I went to the caps apple store to get a new phone period	I went to the Apple store to get a new phone.

Capitalize First Letter of All Words

"Caps On" / "Caps Off"

You can capitalize the first letter of all words by saying "caps on" before the words. When you want to stop capitalizing, say "caps off", or release your dictation button. 

Say this...	To display this...
Tuesday will now be known as caps on bagel day caps off period	Tuesday will now be known as Bagel Day.
I went to the caps on apple store caps off to get a new phone period	I went through the Apple Store to get a new phone.

 

Capitalize All Letters in One Word

"All Caps"

You can capitalize ALL LETTERS of a word by saying "all caps" before the word.

Say this...	To display this...
Tuesday will now be known as all caps bagel day period	Tuesday will now be known as BAGEL day.
I went to the all caps apple store to get a new phone period	I went to the APPLE store to get a new phone.

 

Capitalize All Letters in All Words

"All Caps On" /  "All Caps Off"

You can capitalize ALL LETTERS of all words by saying "all caps on" before the words. When you want to stop capitalizing, say "all caps off", or release your dictation button. 

Say this...	To display this...
Tuesday will now be known as all caps on bagel day all caps off period	Tuesday will now be known as BAGEL DAY.
I went to the all caps on apple store all caps off to get a new phone period	I went to the APPLE STORE to get a new phone.

 

Begin a Dictation Transcript with a Lowercase Letter

"Lowercase" or "Overwrite"

The first word of a dictation is automatically capitalized. Saying "lowercase" or "overwrite" at the beginning of a dictation starts the first word of the dictation with a lowercase letter. This can be useful if you are starting a new dictation in the middle of a sentence, or if you want to replace text in the middle of a sentence by highlighting the text and dictating over it.

Say this...	To display this...
lowercase and a stick of butter	and a stick of butter
overwrite and a stick of butter